Development of a system for resources requisition of the pharmaceutical management and logistics group during the coronavirus disease 2019 epidemic

Abstract

Since the corona virus 2019 outbreak in Thailand, 1,000,000 cumulative cases and over 20,000 new cases have been reported daily. As a result, all departments need to adjust their work in order to cope with this situation. The Pharmaceutical management and Logistics Group working group of the Institute for Urban Disease control and prevention developed a resources requisition system from printed document to online document in order to provide convenience for better performance of active surveillance for staff. Also, enhancing social distancing during the packing process. The workgroup would like to observe the satisfaction of the requisitor through the online form as well as information about errors and inaccuracy in requisition of resources during July 1 - August 15,2021.  The online form prepared ,.It is a google form document format that contains 7 parts, Part 1 is the agency that collects, part 2 is the date and delivery location, part 3 is frequently used equipment, part 4 are various disinfectants, part 5 are zip bags and garbage bags, part 6 are injection devices and part 7 is the name of person entering the data and a list of currently available resources with pictures to describe some special items. When someone enters the resource picking information in this form. All resource picking list messages will be notified via the application Line of the work group for the staff to arrange those bills in advance and delivered immediately on the appointment time. In addition, data is collected via Google sheet for staff to easily collect and analyze data to reduce staff who collect the information too.

The results illustrated that in a total of 427 cases, more than 62 requisitors were found to be highly satisfied using the online form in all of the assessments and found that there was a discrepancy in requisition of resources 14 times approximately about 4.81 percent. The group will also tend to develop further to cover the errors and inaccuracy. In addition, the system will tend to collect data online in order to reduce paper documents in the office.