Development of internal and external requisition management of the Research Service section, Faculty of Dentistry, Mahidol University

Abstract

           The purpose of this project was to develop internal and external requisition management of the Research Service section, under the responsibility of the Research Facilities and Equipments Service unit. To begin with, a requisition form has been revised in order to increase the number of item list and cover all external requisition. Based on the Microsoft Access software, a ready-to-use program has been developed to collect and organize the requisition data.

           In a newly-designed requisition form, the number of item list has increased up to 125%. Company, quotation number, price list, invoice number, date and supplies receipt number for external requisition could be noted in this new form for inspection and tracking purposes. By development of the program from the Microsoft Access 2010 for collecting requisition data, the officer could work faster in these processes– requisition request (76.04%), recording requisition data (77.50%), searching the data (84.77%), summary report (96.67%), and reduction of paper use for copies (100%). Moreover, the developed program contained the check–in and –out system for monitoring the use of supplies in each section and unit. This collected data could be used in a preparation of the estimated plan for annual supplies use by the Research Service section, which was sent to the Procurement unit for requisition in the next year.