The development of computer application for document issuance and notification system for every 90 day report in the International Student Education Center

Abstract

          The International Student Education Center is responsible for education management and preparation of all documents relating to foreign students, including the issuance of various certificates and reminding to self-report every 90 days in advance to the immigration bureau. These certificates must be issued every time for each students which wasted time in searching for their profiles and might cause some errors in data typing. In the case of the self - reports of the students every 90 days before due date, the Centre must be responsible on checking the expiry date of the passports of individual students. This sometimes caused problems on missing self-report in due time. In order to eliminate such problems, the author therefore conducted a research project on the development of computer application for document issuance and notification system for every 90 day report.

          This research aimed to develop computer application for document issuance and notification for every 90 day report in the International Student Education Center, Nakhon Pathom Rajabhat University. The research procedures were the following: 1) overview of analyzed original work, 2) to review literature

          related to the documentary preparation and notification system, 3) to define features of the new system to develop, 4) to design the new systems development, 5) to develop the new systems, 6) to try out the new systems, and 7) to evaluate the newly developed systems. The researcher used Microsoft Access application for developing the system of document issuance and notification report. The evaluation was conducted by comparing the pretest and posttest using this newly developed program. The evaluation of the newly developed program were;

          1) Previously, processing time was finished in 9-19 minutes but the new program reduced working time to 2 minutes. The processing of documents by the new program could reduce both the procedure and time.

          2) Data could be processed for the notification for every 90 day report and information is easily noticed. The report could detect due date. The program chronologically reported before 30 days. All documentation could be planned and the new system could reduce errors on missing the 90 day report.

          3) The practitioners in the office were satisfied with the program developed. The new program could be used with ease and faster, as well as reducing errors that might result in document issuance and every 90 day report  is done more effectively.